Parish Council Meetings
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The Annual Meeting of the Parish and Annual General Meeting of the Parish Council.
There can be, and often is, confusion between the Annual Meeting of the Parish and the Annual General Meeting of the Parish Council.
The Annual Meeting of the Parish
All Parish and Town Councils throughout England are required by law to hold an Annual Meeting of the Parish, which must take place between 1st March and the 1st June (inclusive). Meetings should not commence before 6.00 pm.
The purpose of the meeting is so that the Parish Council can explain what it has been doing over the last year and it enables the electors to have their say on anything they consider is important to the people of the Parish. The Parish Council also invites other local organisations to present a report to the village. Generally, the meeting will last no longer than 2 hours but that depends on those present, the discussions that take place and the number of questions that are raised.
The Annual Meeting of the Parish is a meeting of all the local government electors for the Parish which the public can participate in; anyone may attend but only registered electors of Tetsworth Parish may speak and vote.
Any registered elector may ask questions of the Council, which will usually be answered by the Chairperson, the Clerk to the Council, or a designated Councillor.
An elector may also make suggestions and comment on anything pertinent to the people of Tetsworth. This is the purpose of the meeting and will be welcomed.
The Chairman or Vice-Chairman of the Parish Council will chair the meeting. If the Chairman or Vice-Chairman is not able to attend, then the meeting will elect a chairperson from amongst those electors present.
Usually, the other members of the Parish Council will attend and will speak if need be, but the purpose of the meeting is to enable ordinary electors to have their say and for local organisations to present reports and updates. Councillors will listen with interest and, as electors themselves, also have the opportunity to raise questions and make comments.
A written record of the meeting will be taken and will be presented at a future meeting of the Parish Council for its consideration.
The Annual General Meeting of the Parish Council
The Annual General Meeting of the Parish Council is held in May and deals with parish council business such as appointing the Chairman for the forthcoming year and reviewing council policies.